Monday, 24 July 2017 - Lead Lantern Design and Workshop Artists

Lead Lantern Design and Workshop Artists

Salary / Fee: 
£250/full day
Closing Date: 
Monday, 14 August, 2017
Christmas Light Festival 2017
We are inviting artists to submit proposals to work with schools and community groups to create outstanding, centrepiece lanterns for this year’s Christmas Light Festival procession.
Christmas Light Festival
The procession will take place on Friday 17th November 2017 in Oxford City Centre, with workshops in late September, October and early November.
Oxford is a spectacle of light as the lanterns weave through central Oxford for up to an hour, beginning and ending at Oxford’s Castle Quarter and is accompanied by local music groups. This popular event attracts around 45,000 people and will set the tone for the season’s celebrations. The prestigious lantern procession is an incredibly popular event and has always been a highlight of the festival, involving around 350 participants from schools and community groups, who will illuminate the city with handmade lanterns. We are looking for lanterns that will emanate the reputation that the parade is accustomed to!

Producing Partners
Christmas Light Festival is produced by Oxford City Council and Ian Nolan Events Limited.
Artist’s Brief
This year’s festival theme is The World in Oxford.
We would like artists to respond to the specific theme of stories and communities within Oxford and journeys to and from Oxford.
We are looking for artists to design and create lanterns with our partner schools to feature in this year’s lantern parade. The larger elements of the project will then be displayed over the Festival weekend at Oxford Castle. The lanterns should work separately as an installation, but also when put together as a whole, will tell a complete story.
The making of the lanterns will take place during workshops with school and community groups. The 3 or 4 large structures (puppets or lanterns) should be created within two day long workshops with secondary/college students (this might be over four days), and small structures should take not more than one day for groups of 30 primary school children. The complexity of the lanterns should reflect the students’ abilities and ages.
We are looking to see 3 – 4 large lantern designs and 2 or 3 smaller designs, before commissioning the final designs.
Artist’s Role Description
• The appointed artist(s) will be required to design the structures for the lantern parade.
• The appointed artist(s) should prepare and deliver a workshop/training session for college students who will assist in the workshops with schools.
• Work in collaboration with a small team of artists and the producers to ensure there is a cohesive vision.
• The lanterns must be striking and memorable, they must also be easily carried as part of the lantern parade and work well as an installation following the parade. Consideration should be given to making the lanterns as durable as possible (consider rain and outdoor weather!)
• The role will also include:
- Collaborating with a team of artists
- Liaising with the producers, Ian Nolan Events, who will be in charge of budgets, the buying of necessary materials and overall event management of the Christmas Light Festival
• The lanterns will be made during workshops with primary school groups, secondary schools, art groups and colleges. It is essential that all artists taking part in this project be experienced in leading engaging and enjoyable group workshops to create the lanterns.
• Artists applying must have their own public liability insurance (£2m) and provide a detailed risk assessment for the make.
• Please be aware that you will need a valid DBS certificate for the role, issued within the last 12 months. Please make us aware when you apply, whether you have this. This can be facilitated by Ian Nolan Events / Oxford City Council.
• The producing partnership retains all rights over designs commissioned, creative themes and content at all times.

Submissions received
Artist confirmed
Designs to be confirmed by the end of the month

Workshop with assistant lantern workshop artists from local college
Workshop delivery

Workshop delivery

Workshop delivery
Event delivery – artists are required to attend the parade

Evaluation and Debrief

Sessions and Fees
The producing partnership is open to discussion regarding the delivery of the workshops – artists may not be required to deliver all workshops in the partner schools, but they should be available to assist artists, should they undertake these sessions in the lead artist’s place.
The fee is £250 per full day (pro rata) inclusive of expenses e.g travel, accommodation and per diems. A fee of £80 will be paid to artists to attend the Friday night event (exact times to be confirmed, but not longer than 4 hours). A design fee of £80 per lantern commissioned.
Please let us know your availability throughout October and November when workshops will take place.
The procession team will arrange for collection of all lanterns and delivery to the start point of the procession. The supervision of children during workshops and the event will remain the responsibility of the school/group leader.
How to Apply
If you would like to apply to be part of our team of artists working on the Christmas Light Festival procession, please send us a CV and a short cover letter, outlining your experience working with school and community groups on art work of this scale.
Please also include a paragraph describing your initial ideas and initial sketches (accurate, to scale drawings are not required at this stage).
Applications should be sent to by noon on Monday 14th August 2017. We would like to meet with artists in w/c 28th Aug to confirm.
Contact Details: 
Applications should be sent to by noon on Monday 14th August 2017.